Billing and Logistics Assistant
Confidential
Posted 5 days ago
Job Details
Job Brief
We are seeking an organized and detail-oriented Invoicing Clerk to manage our daily billing and dispatch documentation. In this role, you will be responsible for accurately generating sales invoices and issuing delivery notes to ensure smooth operations and timely customer order processing. The ideal candidate has excellent attention to detail, strong numerical skills, and thrives in a fast-paced environment.
Key Responsibilities
Invoice Generation: Prepare and issue accurate sales invoices based on approved sales orders, pricing contracts, and company policies.
Delivery Documentation: Generate and issue official delivery notes, packing lists, and dispatch documentation for warehouse and transport teams.
Data Verification: Cross-check sales orders against delivery notes and customer invoices to ensure correct quantities, pricing, and tax calculations.
Customer Communication: Address and resolve client or sales team inquiries regarding billing discrepancies, payment terms, or missing documentation.
Record Keeping: Maintain precise physical and digital logs of all issued invoices, delivery receipts, and transactional records for the finance department.
System Management: Update and maintain the internal ERP or accounting software with real-time order and billing statuses.
Required Skills and Qualifications
Data Accuracy: High level of attention to detail with an ability to spot errors in numbers, codes, and quantities.
Software Literacy: Experience with accounting or ERP systems (e.g., QuickBooks, Tally, Zoho, SAP, or Microsoft Dynamics) and proficiency in MS Excel.
Basic Accounting Knowledge: Understanding of invoicing principles, payment terms, sales taxes, and basic bookkeeping.
Communication Skills: Clear verbal and written communication for collaborating with warehousing, sales, and accounts teams.
Time Management: Strong organizational skills to handle high volumes of paperwork and meet daily delivery deadlines.
Education: High school diploma required; a diploma or degree in Business Administration, Accounting, or Commerce is a plus.
We are seeking an organized and detail-oriented Invoicing Clerk to manage our daily billing and dispatch documentation. In this role, you will be responsible for accurately generating sales invoices and issuing delivery notes to ensure smooth operations and timely customer order processing. The ideal candidate has excellent attention to detail, strong numerical skills, and thrives in a fast-paced environment.
Key Responsibilities
Invoice Generation: Prepare and issue accurate sales invoices based on approved sales orders, pricing contracts, and company policies.
Delivery Documentation: Generate and issue official delivery notes, packing lists, and dispatch documentation for warehouse and transport teams.
Data Verification: Cross-check sales orders against delivery notes and customer invoices to ensure correct quantities, pricing, and tax calculations.
Customer Communication: Address and resolve client or sales team inquiries regarding billing discrepancies, payment terms, or missing documentation.
Record Keeping: Maintain precise physical and digital logs of all issued invoices, delivery receipts, and transactional records for the finance department.
System Management: Update and maintain the internal ERP or accounting software with real-time order and billing statuses.
Required Skills and Qualifications
Data Accuracy: High level of attention to detail with an ability to spot errors in numbers, codes, and quantities.
Software Literacy: Experience with accounting or ERP systems (e.g., QuickBooks, Tally, Zoho, SAP, or Microsoft Dynamics) and proficiency in MS Excel.
Basic Accounting Knowledge: Understanding of invoicing principles, payment terms, sales taxes, and basic bookkeeping.
Communication Skills: Clear verbal and written communication for collaborating with warehousing, sales, and accounts teams.
Time Management: Strong organizational skills to handle high volumes of paperwork and meet daily delivery deadlines.
Education: High school diploma required; a diploma or degree in Business Administration, Accounting, or Commerce is a plus.
Languages
Any
Nationality
Any
Company Size
51-200
Benefits
As per UAE law
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