Office Secretary

Confidential

AED 4,000 - 5,999 per month

Business Bay, Dubai, UAE

Full Time

2-5 Years

Female

Bachelors Degree

Posted 2 days ago

Job Details

Job Summary

The Receptionist cum Secretary is tasked with answering phone calls, receiving visitors, providing general information about the company, and answering inquiries related to activities conducted by the company. The role includes performing clerical and administrative duties such as organizing files, preparing documents, scheduling appointments, and supporting other staff.

Skills Needed
• Proven work experience as a secretary or Administrative Assistant
• Multitasking and time-management skills, with the ability to prioritize tasks.
• High degree of multitasking and time management capability
• Excellent written and verbal communication skills
• Integrity and professionalism. Handling client data. Must be trustworthy and protect clients’ privacy.
• Proficiency in MS Office
• Professional attitude and appearance
• High school diploma or degree

Responsibilities
• Greet and welcome guests as soon as they arrive at the office; offer coffee, tea, etc to clients.
• Direct visitors to the appropriate person and office or meeting room
• Answer, screen, and forward incoming phone calls
• Ensure the reception area is tidy and presentable, with all necessary stationery and materials ( pens, forms, and brochures)
• Provide basic and accurate information in-person and via phone/email
• Update calendars and schedule meetings
• Receive, sort, and distribute daily mail/deliveries!
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, email, and booking couriers.
• Making travel arrangements and booking accommodation for any director-related travel or clients visiting Dubai.
• Assist with any administration-related tasks including logistics, procurement, and accounts.
• Responsibility for ordering office stationery and other kitchen supplies
• Responsibility for drivers, including monitoring their movements.
• Processing Visitor Visa applications with the agency and applications for employee permits and renewal of Visas through the government agency and/or typing centre.
• Responsibility for maintaining and updating HR records.
• Recording and maintaining real estate records owned by clients, including liaising with real estate brokers with a view to letting or selling real estate when necessary.
• Processing purchase orders, coordinating with the sales team, preparing production requests, and sending to the production team.
• Order sandwiches, food, etc for clients when necessary.
• Responsibility for cleanliness and tidiness of the kitchen
• Any other appropriate office-related work.

Language

English

Nationality

Any

Company Size

1-10

Benefits