Office Secretary / Admin Coordinator

Confidential

AED 6,000 - 7,999 per month

Deira, Dubai, UAE

Full Time

2-5 Years

Female

Bachelors Degree

Posted 6 days ago

Job Details

Job Summary

We are looking for a highly organized and proactive Office Secretary to manage our daily administrative operations and serve as a central coordination hub for our team. The ideal candidate will be the key facilitator of the office, ensuring smooth communication and efficient handling of all professional documentation

Key Responsibilities
• Professional Correspondence: Draft, format, and finalize formal business letters, memos, and emails with high accuracy

• Email & Call Management: Screen incoming calls and manage company inboxes, prioritizing urgent matters and responding on behalf of management when necessary

• Team Coordination: Act as the primary liaison between management, staff, clients, and external stakeholders to ensure clear communication flow

• Calendar & Meeting Support: Manage executive diaries, schedule appointments, and coordinate both online and in-person meetings

• Document Control: Maintain digital and physical filing systems for contracts, project reports, and official records

• Office Operations: Track and replenish office supplies, oversee office maintenance, and perform general clerical tasks (scanning, printing, etc)

Requirements & Qualifications
• Experience: 2-5 years of UAE experience in a secretarial or administrative role (experience in AEC industry is a plus)

• Software Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and online meeting platforms (Zoom/Teams)

• Communication: Exceptional written and verbal communication skills; ability to draft professional executive correspondence

• Personal Attributes: Highly organized, detail-oriented, and able to maintain strict confidentiality of sensitive business information

• Urgency: Ability to multitask and prioritize workloads in a fast-paced environment

Languages

Any

Nationality

Any

Company Size

11-50

Benefits