Personal Executive Assistant

Golden Lotus Jewellery Trading LLC

AED 4,000 - 5,999 per month

Downtown Dubai, Dubai, UAE

Full Time

1-2 Years

Female

Bachelors Degree

Posted a day ago

Job Details

We are looking for a capable, organized and proactive Personal / Executive Assistant to work directly
with a Director involved in multiple international businesses and projects.
The role requires someone who is intelligent, resourceful and able to take ownership of tasks with
minimal supervision. The successful candidate should be comfortable receiving instructions through
meetings, calls, WhatsApp messages and voice notes, and converting them into clear actions and
completed work.

Key Responsibilities
• Conduct online research on various business, operational and general matters and prepare clear,
concise summaries.
• Maintain, organize and update Excel spreadsheets, Google Sheets, trackers and reports.
• Collect and consolidate information from different sources and present it in a clear and well-organized
format.
• Follow up with employees, suppliers, consultants and other parties and ensure pending matters are
completed.
• Maintain task lists, deadlines, follow-ups and action points.
• Draft professional emails, WhatsApp messages, letters and general business correspondence.
• Assist with travel arrangements, appointments, meetings and day-to-day coordination.
• Take instructions from meetings, calls, messages and voice notes and convert them into structured
action items.
• Prepare comparisons, reports, presentations and summaries to assist with decision-making.
• Coordinate with contacts and teams across different countries and time zones.
• Assist with general administrative and personal-assistant responsibilities.
• Use AI tools and other online productivity tools effectively for research, organization and day-to-day
work.
• Handle information professionally and maintain appropriate confidentiality

Candidate Requirements
• Currently based in the UAE and able to work from the office in Dubai.
• Excellent spoken and written English.
• Strong Microsoft Excel / Google Sheets and general computer skills.
• Strong online research skills with the ability to understand, summarize and present information
clearly.
• Highly organized and able to manage several matters simultaneously.
• Proactive, resourceful and comfortable working independently.
• Good common sense, attention to detail and problem-solving ability.
• Comfortable communicating through WhatsApp, telephone and email.
• Able to follow through on tasks without requiring constant reminders.
• Flexible and comfortable supporting a Director who travels frequently and manages multiple
international projects.
• Previous experience as a Personal Assistant, Executive Assistant, Administrative Coordinator,
Operations Coordinator or similar role is preferred.
• Bachelor's degree preferred but not mandatory.
• French language ability would be a strong advantage, particularly for communication and
coordination with French-speaking international contacts, but is not mandatory.

Relevant Experience: 1–3+ years preferred
Work Location: Dubai, UAE — in person
Availability: Immediate joining preferred

Language

English, French

Nationality

Any

Company Size

11-50