Document Controller/Operations Coordinator

UNICORN OILFIELD EQUIPMENT SALES AND SERVICES LLC

AED 2,000 - 3,999 per month

ICAD - Industrial City Abu Dhabi, Musaffah, Abu Dhabi, UAE

Full Time

1-2 Years

Bachelors Degree

Posted 2 days ago

Job Details

JOB DESCRIPTION – DOCUMENT CONTROLLER
Company: Unicorn Oilfield Equipment Sales & Services LLC
Job Title: Document Controller
Department: Administration / Project Support
Location: Abu Dhabi, UAE
Industry: Oil & Gas / Industrial Services
1. Job Purpose
To manage, organize, maintain, and control all company and project-related documents,
ensuring accurate recordkeeping, proper document distribution, timely submissions, and
compliance with client and project requirements.

2. Key Responsibilities
• Maintain and control all incoming and outgoing company and project documents.
• Prepare, review, update, and maintain document registers and tracking sheets.
• Manage employee documents, including CVs, passports, visas, Emirates IDs, medical
certificates, HSE certificates, and training records.
• Coordinate the submission and approval of technician documents for client
registration, site induction, gate passes, and mobilization.
• Maintain project documentation, including timesheets, daily progress reports (DPRs),
service reports, equipment inspection certificates, and attendance records.
• Prepare and submit documents required for client registration, prequalification, and
vendor approval.
• Maintain company documents such as trade licenses, VAT certificates, ICV
certificates, insurance policies, and other statutory records.
• Ensure documents are properly named, filed, version-controlled, and readily
accessible.
• Follow up with clients and internal departments regarding pending approvals, missing
documents, and document renewals.
• Ensure timely submission of timesheets, service summaries, and supporting
documents for service measurement requests (MRs), invoicing, and payment processing.
• Maintain confidentiality and ensure compliance with company procedures and client requirements.
• Prepare regular document status reports and inform management about expired,
missing, or pending documents.
• Perform general administrative and documentation duties as assigned by management.

3. Qualifications and Experience
• Bachelor degree or diploma in mechanical. .
• 1-2 years of experience in document control or administration. Oil & Gas experience is preferred.
• Familiarity with UAE employment documentation and Oil & Gas client requirements is an advantage.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Good organizational, communication, coordination, and follow-up skills.

4. Required Skills
• Strong attention to detail and accuracy.
• Effective document filing and recordkeeping.
• Good written and verbal communication skills.
• Ability to coordinate with clients, technicians, project teams, and management.
• Ability to maintain confidentiality and prioritize urgent submissions.

5. Key Performance Indicators (KPI)
• Timely submission of client and project documents.
• Accuracy and completeness of document records.
• Timely renewal and tracking of employee and company documents.
• Reduction in document-related delays during mobilization and site induction.
• Timely submission and follow-up of timesheets and service documentation.
• Proper maintenance of document registers and filing systems.

Language

English

Nationality

Pakistani, Sri Lankan, Indian, Nepali

Company Size

11-50

Benefits