Procurement Officer

Confidential

AED 4,000 - 5,999 per month

Hor Al Anz, Deira, Dubai, UAE

Full Time

2-5 Years

Any

Bachelors Degree

Posted 2 days ago

Job Details

Key Responsibilities

1. Procurement & Purchasing
Review purchase requests, material requirements, and approved quotations.
Source materials and products based on project and showroom requirements.
Obtain and compare supplier quotations, specifications, lead times, and payment terms.
Prepare and process Purchase Orders (POs) after obtaining the required approvals.
Ensure purchases are made from approved and reliable suppliers.
Follow up with suppliers to ensure timely order confirmation, production, and delivery.

2. Supplier Management
Develop and maintain strong relationships with existing suppliers.
Identify and evaluate potential new suppliers and manufacturers.
Negotiate prices, payment terms, delivery schedules, and other commercial conditions.
Monitor supplier performance, including quality, pricing, lead time, and service.
Maintain updated supplier records and product information.
Escalate supplier issues, delays, quality concerns, or discrepancies to management.

3. Cost & Price Control
Obtain competitive pricing and negotiate the best commercial terms.
Compare supplier prices against previous purchases and market rates.
Support management in identifying cost-saving opportunities.
Monitor changes in supplier pricing, freight costs, and material costs.
Ensure procurement is within approved budgets and company purchasing policies.

4. Order & Delivery Coordination
Track all purchase orders from order placement through final delivery.
Coordinate with suppliers and Logistics regarding shipment and delivery schedules.
Monitor production and shipment status for imported and locally sourced materials.
Ensure required shipping and commercial documents are received on time.
Coordinate with Warehouse/Logistics for receiving and inspection of materials.
Follow up on pending, delayed, or partially delivered orders.

5. Documentation & ERP
Maintain accurate procurement records, including quotations, comparisons, POs, supplier confirmations, invoices, and delivery documents.
Ensure procurement transactions are properly recorded in the company ERP system.
Maintain an updated purchase order and pending order tracker.
Ensure documentation is complete and available for Accounts and other relevant departments.
Assist in monitoring supplier invoices and discrepancies between POs, deliveries, and invoices.

6. Quality & Compliance
Ensure purchased materials meet the required specifications, approved samples, and quality standards.
Coordinate with relevant departments regarding material samples and approvals.
Report incorrect, damaged, or non-conforming materials to suppliers and management.
Ensure procurement activities comply with company policies and approval procedures.

Bachelor’s degree or diploma in Procurement, Supply Chain Management, Business Administration, or a related field.
Minimum 3–5 years of experience in procurement or purchasing, preferably within trading, interior fit-out, soft furnishings, flooring, wallpaper, fabrics, furniture, or related industries.
Strong knowledge of supplier sourcing, quotation comparison, negotiation, and purchase order processes.
Experience dealing with local and international suppliers is preferred.
UAE experience is an advantage.
Good knowledge of Microsoft Office, particularly Excel.
Experience with ERP systems is preferred.

Languages

Any

Nationality

Any

Company Size

51-200