Administrative Assistant Manager

ABDUL ZAHIR BASHIR AUTOMOTIVE TRADING (L.L.C.)

Negotiable

Deira, Dubai, UAE

Full Time

2-5 Years

Male

Bachelors Degree

Posted a day ago

Job Details

AZB Automotive is seeking a highly organized and detail-oriented Administrative Assistant Manager. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office.

Key Responsibilities:
• Provide comprehensive administrative support to the Management Team and ensure smooth daily office operations.
• Manage office administration activities, including organizing procedures, controlling correspondence, maintaining filing systems, and ensuring proper documentation.
• Coordinate office supplies, equipment maintenance, facility requirements, and service requests with vendors and suppliers.
• Review and process office supply requisitions and monitor inventory levels to ensure availability of necessary resources.
• Schedule and coordinate meetings, appointments, conferences, and management activities.
• Prepare professional reports, presentations, memos, letters, and other business documents as required.
• Maintain and update company databases, records, files, licenses, permits, and administrative documentation.
• Handle company license-related matters, including trade license renewals, amendments, activity updates, and coordination with relevant authorities.
• Manage company registrations and administrative requirements through UAE government portals and systems.
• Coordinate with JAFZA and other free zone authorities for company-related matters, renewals, approvals, permits, and documentation.
• Maintain knowledge of UAE government procedures, regulations, and online platforms related to company administration and compliance.
• Manage employee medical insurance matters, including policy renewals, additions/deletions of employees, claims coordination, and communication with insurance providers.
• Manage company vehicle-related administrative tasks, including vehicle insurance renewals, Mulkiya renewals, registration documentation, and coordination with RTA/insurance providers.
• Maintain accurate records of company vehicles, insurance policies, licenses, certificates, and renewal schedules.
• Support HR-related activities, including employee onboarding, offboarding, visa-related documentation, and coordination with relevant departments.
• Handle incoming and outgoing communications, including emails, phone calls, and official correspondence.
• Liaise with vendors, suppliers, government authorities, insurance companies, and external service providers.
• Assist the Management Team with daily administrative tasks, follow-ups, and special projects.
• Ensure a clean, safe, organized, and efficient working environment for all employees.
• Maintain confidentiality of company information and employee records.
• Perform any other duties and responsibilities assigned by the Management.

Qualifications & Skills:
• Bachelor’s degree in Commerce, Business Administration (Management), or any related field.
• Minimum experience in office administration, executive support, or administrative management roles (UAE experience preferred).
• Strong knowledge of UAE government systems, online portals, and administrative procedures.
• Experience dealing with UAE authorities such as JAFZA, DED/DET, RTA, GDRFA, MOHRE, insurance providers, and other relevant government entities is preferred.
• Knowledge of trade license renewal, company amendments, permits, approvals, and compliance requirements.
• Experience handling vehicle registration, Mulkiya renewal, insurance policies, and company documentation.
• Proficient in Microsoft Office applications, including MS Word, Excel, Outlook, and Adobe Acrobat.
• Excellent written and verbal communication skills in English.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
• Professional, friendly, and service-oriented attitude with excellent interpersonal skills.
• Strong problem-solving abilities and attention to detail.
• Ability to work independently as well as collaboratively within a team.
• Self-motivated, adaptable, and capable of working in a fast-paced business environment.
• High level of professionalism, confidentiality, and commitment to supporting business operations.

Language

Hindi, English

Nationality

Indian

Company Size

11-50

Benefits