Operations & Projects Coordinator (Admin) – Flooring, Construction & Gym Equipment – Abu Dhabi
Confidential
Posted 12 hours ago
Job Details
A leading UAE company in gym equipment supply and specialist flooring installation is hiring.
We supply and install commercial gym equipment and specialist flooring (rubber tiles, EPDM, vinyl, turf and sports flooring) for gyms, villas, government and commercial projects across the UAE. We are looking for a strong Operations & Projects Coordinator who knows the flooring, construction or fitness equipment field and can keep our site teams, suppliers and clients on track.
This is not a desk-only admin role. You will follow up with the teams every day and make sure projects finish on time.
WHAT YOU WILL DO
• Plan and schedule the installation teams across Abu Dhabi and Dubai sites, together with the site supervisor
• Follow up with the teams daily: attendance, check-in times, progress reports and site photos
• Track every project against its timeline and flag delays to management early
• Coordinate with clients, consultants and main contractors: site readiness, access, handover dates
• Prepare and follow up on submittals, material approvals, shop drawings and handover documents
• Follow up with suppliers on orders, shipments (sea from China, road from Dubai) and deliveries to site
• Manage delivery notes, LPOs, material requests and stock movement from the warehouse
• Keep team records: attendance sheets, timesheets, leave, visa and labour card expiry follow-up
• Support quotations and invoicing with accurate quantities and site information
• Keep simple, clear trackers (Excel / Google Sheets) for projects, deliveries and payments
REQUIREMENTS
• Minimum 3 years in a coordinator, admin or operations role in flooring, construction, fit-out or gym equipment in the UAE
• Proven experience following up with site teams and holding them accountable
• Strong organisation and follow-up skills: you don't wait to be reminded
• Good knowledge of construction documents: LPOs, delivery notes, submittals, MIR / WIR, handover
• Strong Excel and email skills, and comfortable with WhatsApp-based site reporting
• Excellent English; Arabic is a strong advantage; Hindi / Urdu is a plus
• Valid UAE driving licence is a strong advantage (occasional site and supplier visits)
• Knowledge of UAE labour, visa and PRO processes is an advantage
WHAT WE OFFER
• Competitive salary based on experience
• UAE visa, medical insurance and annual ticket as per UAE Labour Law
• A hands-on role with real responsibility and direct access to management
• A growing company with a steady pipeline of gym and flooring projects
Location: Musaffah, Abu Dhabi
We supply and install commercial gym equipment and specialist flooring (rubber tiles, EPDM, vinyl, turf and sports flooring) for gyms, villas, government and commercial projects across the UAE. We are looking for a strong Operations & Projects Coordinator who knows the flooring, construction or fitness equipment field and can keep our site teams, suppliers and clients on track.
This is not a desk-only admin role. You will follow up with the teams every day and make sure projects finish on time.
WHAT YOU WILL DO
• Plan and schedule the installation teams across Abu Dhabi and Dubai sites, together with the site supervisor
• Follow up with the teams daily: attendance, check-in times, progress reports and site photos
• Track every project against its timeline and flag delays to management early
• Coordinate with clients, consultants and main contractors: site readiness, access, handover dates
• Prepare and follow up on submittals, material approvals, shop drawings and handover documents
• Follow up with suppliers on orders, shipments (sea from China, road from Dubai) and deliveries to site
• Manage delivery notes, LPOs, material requests and stock movement from the warehouse
• Keep team records: attendance sheets, timesheets, leave, visa and labour card expiry follow-up
• Support quotations and invoicing with accurate quantities and site information
• Keep simple, clear trackers (Excel / Google Sheets) for projects, deliveries and payments
REQUIREMENTS
• Minimum 3 years in a coordinator, admin or operations role in flooring, construction, fit-out or gym equipment in the UAE
• Proven experience following up with site teams and holding them accountable
• Strong organisation and follow-up skills: you don't wait to be reminded
• Good knowledge of construction documents: LPOs, delivery notes, submittals, MIR / WIR, handover
• Strong Excel and email skills, and comfortable with WhatsApp-based site reporting
• Excellent English; Arabic is a strong advantage; Hindi / Urdu is a plus
• Valid UAE driving licence is a strong advantage (occasional site and supplier visits)
• Knowledge of UAE labour, visa and PRO processes is an advantage
WHAT WE OFFER
• Competitive salary based on experience
• UAE visa, medical insurance and annual ticket as per UAE Labour Law
• A hands-on role with real responsibility and direct access to management
• A growing company with a steady pipeline of gym and flooring projects
Location: Musaffah, Abu Dhabi
Language
Arabic, English
Nationality
Egyptian, Syrian, Filipino, Moroccan, Lebanese, Tunisian
Company Size
11-50
Benefits
Company Visa
Health Insurance
As per UAE law
Skill
Coordination
Inventory Management
Business Process Improvement
Leadership
HR Policies
UAE Driving License
Strategic Planning
Customer Service
- Accounting / Finance
- Automobile
- Beauty / Salon
- Cleaner / Housekeeper
- Construction
- Cook / Chef
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- Data Management & Analysis
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- Handyman / Technician
- HR / Admin
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