Admin
Confidential
Posted a day ago
Job Details
Original Glass Technical Services is looking for an experienced and well-organized Office Administrator to manage daily office operations, documentation, government transactions, permits, and administrative coordination.
Job Responsibilities
1. Government Approvals & Permits
Apply for and follow up on work permits and project-related approvals.
Coordinate with Dubai Municipality and other relevant government authorities.
Handle applications for permits, NOCs, and other required approvals.
Follow up on applications and ensure timely completion of government transactions.
Manage company trade licence renewals and other official documents.
2. Office Administration & Documentation
Handle daily office administration and paperwork.
Prepare, organize, and maintain company documents and records.
Manage incoming and outgoing emails and correspondence.
Prepare letters, forms, reports, and other official documents.
Maintain proper physical and digital filing systems.
Handle phone calls and coordinate appointments.
3. Employee & HR Administration
Maintain employee records and documentation.
Coordinate visa applications, renewals, and cancellations.
Follow up on Emirates ID, medical tests, and labour-related documentation.
Maintain attendance and leave records.
Coordinate employee onboarding and offboarding.
4. Project & Site Coordination
Coordinate with project managers, engineers, technicians, and site supervisors.
Prepare and submit project-related documents.
Follow up on site access permits and work approvals.
Coordinate with clients, consultants, contractors, and suppliers.
Track pending approvals and project documentation.
5. General Office Support
Monitor office supplies and stationery.
Organize company files, contracts, and correspondence.
Assist management with daily administrative requirements.
Follow up on pending tasks and ensure smooth office operations.
Requirements
Previous experience as an Office Administrator or Administrative Assistant in the UAE.
Experience in construction, contracting, maintenance, or technical services companies is highly preferred.
Knowledge of UAE government procedures and online portals.
Experience applying for permits, NOCs, and project approvals.
Familiarity with Dubai Municipality and other relevant authorities.
Good knowledge of MS Office, Excel, and email correspondence.
Excellent English communication and organizational skills.
Ability to handle multiple tasks and work independently.
Filipino nationality preferred.
Job Responsibilities
1. Government Approvals & Permits
Apply for and follow up on work permits and project-related approvals.
Coordinate with Dubai Municipality and other relevant government authorities.
Handle applications for permits, NOCs, and other required approvals.
Follow up on applications and ensure timely completion of government transactions.
Manage company trade licence renewals and other official documents.
2. Office Administration & Documentation
Handle daily office administration and paperwork.
Prepare, organize, and maintain company documents and records.
Manage incoming and outgoing emails and correspondence.
Prepare letters, forms, reports, and other official documents.
Maintain proper physical and digital filing systems.
Handle phone calls and coordinate appointments.
3. Employee & HR Administration
Maintain employee records and documentation.
Coordinate visa applications, renewals, and cancellations.
Follow up on Emirates ID, medical tests, and labour-related documentation.
Maintain attendance and leave records.
Coordinate employee onboarding and offboarding.
4. Project & Site Coordination
Coordinate with project managers, engineers, technicians, and site supervisors.
Prepare and submit project-related documents.
Follow up on site access permits and work approvals.
Coordinate with clients, consultants, contractors, and suppliers.
Track pending approvals and project documentation.
5. General Office Support
Monitor office supplies and stationery.
Organize company files, contracts, and correspondence.
Assist management with daily administrative requirements.
Follow up on pending tasks and ensure smooth office operations.
Requirements
Previous experience as an Office Administrator or Administrative Assistant in the UAE.
Experience in construction, contracting, maintenance, or technical services companies is highly preferred.
Knowledge of UAE government procedures and online portals.
Experience applying for permits, NOCs, and project approvals.
Familiarity with Dubai Municipality and other relevant authorities.
Good knowledge of MS Office, Excel, and email correspondence.
Excellent English communication and organizational skills.
Ability to handle multiple tasks and work independently.
Filipino nationality preferred.
Language
English
Nationality
Filipino
Company Size
11-50
Benefits
As per UAE law
Skill
Office Administration
Microsoft Office
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