Office Assistant & Admin

Acquara Management Consultant

AED 2,000 - 3,999 per month

Abu Dhabi, UAE

Full Time

1-2 Years

Any

High-School / Secondary

Posted 6 days ago

Job Details

Job Description – Office Assistant
Location: Abu Dhabi, UAE
Department: Administration / Operations
Position: Office Assistant
Reporting To: HR
Role Overview:
We are looking for a responsible and proactive Office Assistant to manage the day-to-day administrative and facility-related requirements of our Abu Dhabi office. The role will be responsible for maintaining office inventory, coordinating housekeeping and repairs, managing pantry/cafeteria requirements, and ensuring the office remains clean, organised, and adequately stocked.
Key Responsibilities
1. Office Inventory Management
• Maintain accurate records of office inventory, assets, and consumable items.
• Monitor stock levels and ensure timely replenishment of required items.
• Maintain proper records of incoming and outgoing office supplies.
• Conduct periodic inventory checks and report shortages or discrepancies.
• Ensure office items are properly stored and organised.
2. Office Cleaning & Housekeeping
• Ensure the office premises are clean, hygienic, and well-maintained.
• Ensure meeting rooms, workstations, pantry, and common areas are maintained properly.
• Escalate any housekeeping-related concerns to the concerned person.
3. Repair & Maintenance
• Coordinate and follow up on office repair and maintenance requirements.
• Liaise with vendors/service providers for electrical, plumbing, AC, furniture, equipment, and other maintenance issues.
• Maintain a record of pending and completed maintenance requests.
• Ensure timely resolution of office maintenance issues and escalate delays where required.
4. Cafeteria / Pantry Management
• Manage daily pantry requirements, including tea, coffee, water, snacks, and other consumables.
• Ensure adequate stock of pantry supplies at all times.
• Coordinate with pantry/housekeeping staff, where applicable.
• Ensure the cafeteria/pantry area is clean, organised, and properly maintained.
• Monitor consumption and avoid unnecessary wastage.

5. Office Supplies Management
• Maintain adequate stock of stationery, printing supplies, cleaning materials, pantry items, and other office essentials.
• Prepare requirements and coordinate for timely procurement/replenishment.
• Maintain proper records of purchases and consumption.
• Ensure supplies are stored systematically and are easily accessible.
6. General Administrative Support
• Support the Admin/HR team in day-to-day office administration.
• Coordinate with vendors, building management, and service providers as required.
• Assist with office setup, events, employee requirements, and other administrative activities.
• Ensure all office-related issues are tracked and closed within the required timelines.
• Perform other administrative duties as assigned by management.
Key Skills & Competencies
• Good organisational and coordination skills.
• Strong follow-up and vendor management skills.
• Basic inventory and stock management knowledge.
• Ability to independently handle routine office administration.
• Good communication and interpersonal skills.
• Proactive approach towards identifying and resolving office-related issues.
• Basic computer knowledge, including MS Excel/Word.
• Ability to maintain records and prepare basic reports.
• Reliable, responsible, and detail-oriented.
Experience & Qualification
• Experience: 2–4 years of experience in office administration, facilities, office assistance, or a similar role.
• Education: Minimum Graduate / Diploma preferred.
• Experience in an office/corporate environment will be preferred.
• Candidates with experience in vendor coordination, inventory management, housekeeping, and facility maintenance will be preferred.
Key Performance Indicators (KPIs)
• Timely availability of office and pantry supplies.
• Accurate and updated inventory records.
• Timely closure of repair and maintenance issues.
• Cleanliness and upkeep of the office premises.
• Effective coordination with vendors and service providers.
• Proper control of office consumables and supplies.

Languages

Any

Nationality

Indian, Filipino, Nepali

Company Size

1-10