LEASING / ADMIN EXECUTIVE

CARMEN GROUP

AED 4,000 - 5,999 per month

Dubai, UAE

Full Time

2-5 Years

Any

Bachelors Degree

Posted a day ago

Job Details

Job Summary

Carmen Group is looking for a proactive, commercially minded, and well-organized Leasing / Admin Executive to manage retail leasing activities, mall and landlord coordination, trade licence renewals, government approvals, lease documentation, cheque schedules, promotional kiosks, and related administrative operations.
The ideal candidate should have strong UAE retail/commercial leasing experience, excellent negotiation skills, and the ability to coordinate effectively with malls, landlords, government entities, Finance, Operations, and Management.

Key Responsibilities

• Search and identify suitable retail shops, kiosks, and commercial locations based on company expansion requirements.
• Coordinate with malls, landlords, property management companies, and leasing agents.
• Arrange and attend property/site viewings.
• Collect and compare rental quotations, leasing proposals, and commercial terms.
• Negotiate rental rates, renewals, and other commercial terms with landlords and malls.
• Prepare, review, and maintain lease agreements, tenancy contracts, Ejari documents, NOCs, addendums, and other leasing documentation.
• Manage and follow up on mall contracts, including new agreements, renewals, amendments, and terminations.
• Monitor lease commencement dates, expiry dates, renewal deadlines, notice periods, and other contractual milestones.
• Manage and coordinate trade licence renewals and maintain an accurate expiry tracker.
• Coordinate with relevant UAE government and regulatory entities, including Civil Defence, to obtain required certificates, permits, approvals, and NOCs.
• Follow up on documentation and approvals required for new shop openings, relocations, renewals, renovations, and closures.
• Coordinate with malls for promotional kiosks, pop-up counters, temporary retail spaces, and promotional activations.
• Obtain quotations, negotiate commercial terms, and coordinate mall approvals for promotional kiosks and activations.
• Handle and maintain records of rent cheques, post-dated cheques (PDCs), security deposits, renewal payments, and other leasing-related payments in coordination with Finance.
• Maintain accurate cheque schedules, payment due dates, submission records, and acknowledgements.
• Maintain a centralized tracker for leases, trade licences, contracts, certificates, permits, payments, and renewals.
• Ensure all renewals and contractual requirements are initiated well before their respective deadlines.
• Prepare location comparisons, leasing reports, renewal status reports, and other Management reports.
• Maintain an updated database of all company locations, landlords, mall contacts, contracts, and lease details.
• Prepare official letters, correspondence, reports, and administrative documents.
• Maintain organized digital and physical filing systems.
• Coordinate with Finance, HR, Operations, Marketing, PRO, and Management when required.
• Maintain strong professional relationships with landlords, mall management teams, agents, and external authorities.

Requirements

• Previous experience in Retail Leasing, Commercial Leasing, Administration, Property Management, Business Development, or a similar role.
• UAE experience in retail/commercial leasing is strongly preferred.
• Experience dealing with UAE malls, landlords, property management companies, and government entities.
• Good knowledge of UAE leasing procedures, trade license renewals, tenancy documentation, and commercial contracts.
• Experience coordinating government approvals, permits, NOCs, and Civil Defence certificates will be an advantage.
• Experience handling rent cheques, PDC schedules, security deposits, and leasing-related payment coordination.
• Strong negotiation and commercial skills.
• Candidates with a sales, leasing, or business development background will be preferred.
• Ability to negotiate rental rates, commercial terms, and contractual conditions effectively.
• Strong follow-up, organizational, and deadline-management skills.
• Ability to manage multiple locations, contracts, renewals, and stakeholders simultaneously.
• Good knowledge of Microsoft Office (Excel, Word, Outlook).
• Experience with ERP/Odoo will be an advantage.
• Strong documentation and record-management skills.
• Good written and verbal English communication skills.
• Arabic-speaking ability will be an advantage.
• Proactive, responsible, detail-oriented, and capable of working independently.

Preferred Candidate

Candidates with hands-on UAE experience managing retail shops, mall leasing, promotional kiosks, commercial properties, multiple branch locations, trade license renewals, government approvals, mall contracts, and commercial negotiations will be preferred.

Languages

Any

Nationality

Any

Company Size

51-200

Benefits