Event Coordinator

MMQ Event Management

AED 2,000 - 3,999 per month

Al Qusais Industrial 1, Al Qusais Industrial Area, Al Qusais, Dubai, UAE

Full Time

1-2 Years

Female

Bachelors Degree

Posted 4 days ago

Job Details

JOB DESCRIPTION: EVENT COORDINATOR

1. Event Planning and Coordination

* Handle client inquiries, understand their requirements, arrange appointments, and follow up with prospective and existing clients.
* Prepare event presentations and proposals based on clients’ requirements, preferences, and budgets.
* Coordinate with clients after contract signing to ensure all event details are confirmed and properly communicated.
* Prepare event job orders and communicate all relevant instructions and specifications to the concerned teams.
* Coordinate event details, including centerpieces, bouquets, colour schemes, themes, logos, and other decorative elements.
* Prepare detailed centerpiece job orders, ensuring all specifications are clearly documented.
* Conduct venue visits for measurements, inspections, and pre-event checks.
* Coordinate with suppliers to source materials at competitive prices while maintaining the required quality standards.
* Coordinate venue requirements, documentation, approvals, and submissions as required.
* Liaise with the warehouse team in person or by phone to ensure materials are available, properly organised, and prepared according to the event job orders.
* Attend event setup activities to monitor progress, resolve operational issues, and report any significant problems to the General Manager (GM).
* Ensure effective communication and coordination among clients, suppliers, warehouse staff, and internal teams to support the smooth execution of events.

## 2. Administrative Responsibilities

* Manage the reception area, welcome clients and visitors, and ensure a professional first impression.
* Handle company correspondence, including phone calls, emails, letters, and incoming or outgoing packages.
* Perform data entry and maintain accurate records, project logs, client details, and event documentation.
* Monitor office supplies, stationery, and multimedia equipment to ensure smooth daily operations.
* Maintain and update the database of prospective projects and potential clients.
* Identify and contact new suppliers, negotiate prices and terms, develop the vendor database, and check material availability.
* Provide general administrative support and carry out additional duties assigned by the General Manager as required.

## 3. Marketing and Business Development

* Manage the company’s social media accounts, engage with online audiences, and promote the company’s events and services.
* Conduct telephone marketing, follow up on proposals, and maintain communication with prospective clients.
* Visit companies, venues, hotels, and other potential business partners to introduce the company’s services and develop business opportunities.
* Maintain professional relationships with clients and suppliers to support customer satisfaction and generate potential business.

## 4. General Responsibilities

* Perform other reasonable duties related to the role as assigned by the General Manager from time to time.
* Work collaboratively with all departments to ensure efficient coordination, timely execution, and successful delivery of events.
* Maintain professional conduct, effective communication, and adherence to company policies and procedures.

Additional Skills & Requirements
Strong working knowledge of Microsoft Excel and Word is required.
Knowledge of AutoCAD will be an added advantage; however, candidates without AutoCAD knowledge are also welcome to apply.

**Note:** The above responsibilities are not exhaustive. Additional duties relevant to the position may be assigned from time to time based on the company’s operational requirements.

Language

English, Hindi

Nationality

Any

Company Size

1-10

Benefits