Accounts Assistant

Omniserve

AED 2,000 - 3,999 per month

Business Bay, Dubai, UAE

Full Time

2-5 Years

Any

Bachelors Degree

Posted a day ago

Job Details

We are seeking a highly organised and detail-oriented Accounts & Billing Assistant to join our Finance team.

This role will support the day-to-day financial operations of the business, ensuring invoices, payments, reconciliations, and client billing processes are managed accurately and efficiently.

The successful candidate will work closely with the Finance and Billing teams and play a key role in maintaining financial records, supplier accounts, and client ledgers across multiple systems.

Key Responsibilities
Purchase Ledger & Supplier Management
• Process purchase invoices accurately, ensuring correct posting to nominal accounts and client ledgers
• Match invoices and credit notes to purchase orders and delivery notes
• Investigate and resolve invoice queries and discrepancies promptly
• Prepare and process supplier payments, ensuring all payments are properly authorised
• Set up and maintain supplier accounts and nominal codes within the purchase ledger
• Reconcile supplier statements and maintain accurate supplier accounts
Banking & Financial Transactions
• Post daily bank transactions, receipts, and payments
• Complete write-offs for disbursements, bills, and expenses where required
• Assist with Profit & Loss nominal reconciliations
• Identify and report any posting discrepancies to the Finance team for correction
Billing & Client Ledger Support
• Ensure all client disbursements, invoices, and court fees are claimed appropriately
• Reconcile client ledgers to identify outstanding monies owed to the firm
• Produce and monitor the weekly debtor report, assisting with credit control and chasing overdue invoices
• Record legal aid certificates and maintain accurate database records
Systems & Reporting
• Use accounting and ERP systems to manage financial transactions and reporting
• Process CSV files and assist with reconciliations and reporting using Microsoft Excel
• Support the Finance and Billing teams with ad hoc administrative and accounting tasks as required

Job knowledge, Skills & Experience
Essential
• Previous experience in an Accounts Assistant, Billing Assistant, or Purchase Ledger role
• Experience using Xero accounting software
• Strong understanding of purchase ledger processes and supplier reconciliations
• Intermediate Microsoft Excel skills, including working with CSV files, reconciliations, and financial data
• High level of accuracy and attention to detail
• Strong organisational and time management skills
• Excellent communication and problem-solving abilities
Desirable
• Experience working with ERP systems
• Knowledge of legal finance processes, including client disbursements and legal aid billing
• Experience within a professional services or legal environment
Systems Used
• Xero
• Law Fusion
• ERP systems
• Microsoft Excel
Job Challenges
• Working to multiple targets and tight deadlines
• Be able to work to service level agreements
• Ensure adherence to company polices and procedures

Language

English

Nationality

Any

Company Size

1-10