Filipina secretary
سري
النشر منذ 16 ساعات
تفاصيل الوظيفة
THE ROLE
We are looking for an organised, professional Secretary to keep the office running smoothly and support the Factory Manager every day. You will be the first point of contact for our clients. You will keep orders moving between sales and production and handle the paperwork behind every piece we deliver.
KEY RESPONSIBILITIES
Management support
• Manage the Factory Manager's calendar, meetings, emails and calls
• Take minutes and follow up on action points
• Arrange business travel and hotel bookings
Clients & front office
• Welcome trade clients and visitors to the factory
• Answer phone, WhatsApp and email enquiries professionally and pass them to the right person
• Keep the client database up to date
Orders & production follow-up
• Log new orders and track each one from CAD approval to the finished piece
• Send clients CAD renders for approval and keep them updated on progress
• Coordinate deadlines between the sales, CAD and production teams
Documents & quotations
• Prepare quotations, proforma invoices, delivery notes and letters using company templates
• Keep orders, contracts and certificates filed and easy to find, on paper and digitally
Shipping & certification
• Book collections and deliveries with our insured logistics partners and prepare the shipping documents
• Send stones and finished pieces for certification (e.g., IGI) and track the certificates
HR & office admin
• Track staff visa, Emirates ID and work permit renewals, working with the PRO
• Keep attendance and leave records
• Order office supplies and manage petty cash
REQUIREMENTS
• 2–4 years of experience as a secretary, executive assistant or office administrator in the UAE
• Experience in jewellery, gold, diamonds or luxury retail is a strong advantage
• Excellent written and spoken English
• Strong MS Office skills (Word, Excel, Outlook). Google Workspace is a plus
• Experience with an ERP or order-tracking system (Suntech is a plus)
• Very organised and able to handle many tasks and deadlines at once
• Professional, confident manner with high-end clients
• Discretion with confidential client, pricing and stock information
• Arabic is an advantage
HOW WE MEASURE SUCCESS
• Every client enquiry answered on the same working day
• Order status always up to date, with no deadline missed without warning
• Quotations and documents sent accurately and on time
• No expired visas, IDs or permits
• Any file found in under a minute
WHAT WE OFFER
• Competitive monthly salary based on experience
• UAE employment visa and medical insurance
• 30 days' paid annual leave and an annual air ticket
• End-of-service gratuity under UAE Labour Law
• A central role in a growing fine jewellery manufacturer, working directly with management
We are looking for an organised, professional Secretary to keep the office running smoothly and support the Factory Manager every day. You will be the first point of contact for our clients. You will keep orders moving between sales and production and handle the paperwork behind every piece we deliver.
KEY RESPONSIBILITIES
Management support
• Manage the Factory Manager's calendar, meetings, emails and calls
• Take minutes and follow up on action points
• Arrange business travel and hotel bookings
Clients & front office
• Welcome trade clients and visitors to the factory
• Answer phone, WhatsApp and email enquiries professionally and pass them to the right person
• Keep the client database up to date
Orders & production follow-up
• Log new orders and track each one from CAD approval to the finished piece
• Send clients CAD renders for approval and keep them updated on progress
• Coordinate deadlines between the sales, CAD and production teams
Documents & quotations
• Prepare quotations, proforma invoices, delivery notes and letters using company templates
• Keep orders, contracts and certificates filed and easy to find, on paper and digitally
Shipping & certification
• Book collections and deliveries with our insured logistics partners and prepare the shipping documents
• Send stones and finished pieces for certification (e.g., IGI) and track the certificates
HR & office admin
• Track staff visa, Emirates ID and work permit renewals, working with the PRO
• Keep attendance and leave records
• Order office supplies and manage petty cash
REQUIREMENTS
• 2–4 years of experience as a secretary, executive assistant or office administrator in the UAE
• Experience in jewellery, gold, diamonds or luxury retail is a strong advantage
• Excellent written and spoken English
• Strong MS Office skills (Word, Excel, Outlook). Google Workspace is a plus
• Experience with an ERP or order-tracking system (Suntech is a plus)
• Very organised and able to handle many tasks and deadlines at once
• Professional, confident manner with high-end clients
• Discretion with confidential client, pricing and stock information
• Arabic is an advantage
HOW WE MEASURE SUCCESS
• Every client enquiry answered on the same working day
• Order status always up to date, with no deadline missed without warning
• Quotations and documents sent accurately and on time
• No expired visas, IDs or permits
• Any file found in under a minute
WHAT WE OFFER
• Competitive monthly salary based on experience
• UAE employment visa and medical insurance
• 30 days' paid annual leave and an annual air ticket
• End-of-service gratuity under UAE Labour Law
• A central role in a growing fine jewellery manufacturer, working directly with management
اللغات
كل الخيارات
الجنسية
كل الخيارات
حجم الشركة
11-50
- المحاسبة / المالية
- السيارات
- الصحة والجمال
- التنظيف /التدبير المنزلي
- الإنشاءات
- شيف / طباخ
- خدمة العملاء / مركز الإتصال
- إدارة وتحليل البيانات
- التصميم
- سائق / توصيل
- تعليم
- هندسة
- إدارة الفعاليات والمناسبات
- عامل / فنّي
- الموارد البشرية - الإدارة
- تكنولوجيا المعلومات
- خدمات قانونية
- خدمات لوجستية و توزيع
- التصنيع / التخزين
- كابتن بحري / بحار
- التسويق/الإعلان
- الاعلام,الفنون والترفيه
- الطب / الرعاية الصحية
- عقارات
- تشغيل المطاعم
- المبيعات / تطوير الأعمال
- السكرتارية / المكتب الأمامي
- الأمن /الحماية
- رياضة و لياقة
- السفروالضيافة
- أخرى
- يبحث عن عمل
English